A disclosure first: spamini.com published this article, and spamini is one of the products listed below. Every competitor figure was taken from that vendor's own official pricing page and checked in September 2026. Any platform whose pricing could not be read on an official source was left out rather than guessed at.
Spa management software at a glance: nine platforms compared
Short answer on price. As of September 2026 the cheapest published entry rates are $28 a month (GlossGenius Standard), $29.99 plus tax (Booksy) and $30.00 (Vagaro). Mindbody Starter begins at $99 per location and Boulevard Essentials at $140. Zenoti and Phorest are pricing on request.
The order below is not a ranking. Products are grouped by the kind of spa they suit. Figures come from each vendor's own pricing page, checked September 2026, in USD unless the vendor localises them.
All prices as of September 2026, from each vendor's official pricing page.
How we chose these platforms, and how to read the list
Two filters: relevance to day spas, wellness spas and small groups running one to five locations with roughly three to twenty-five staff, and whether current pricing could be read on the vendor's own website in September 2026.
There is no number one and no score, because the best spa management software for a six-room day spa is rarely right for a two-site medspa. No product was tested hands-on. Timely and Square Appointments are absent for one reason: their current pricing could not be verified on official sources.
Three pricing terms used below
- Bookable calendar — one schedule a client can book into: a staff member, sometimes a room or machine.
- Quote-only pricing — the vendor publishes no price, so the only way to get one is to ask.
- Card-present rate — the percentage charged when a card is tapped or swiped, normally lower than the online, card-not-present rate.
The nine platforms, by what they suit
Mangomint — best for spas that want transparent per-user, per-location maths
Mangomint publishes $120 per month base plus $10 per additional user, with its own example of $130 for base plus one user. Additional locations are $120 each. The base covers scheduling, payments, online booking, client management, forms, staff management, reporting and integrations. Processing is published: 2.45% + $0.15 in person, 2.90% + $0.30 virtual. Add-ons are priced separately: Phone $70 per line, Marketing from $30, Payroll $50 plus $8 per worker.
Trade-off: the add-on lines stack, and a second site adds $120 before anyone uses it.
Vagaro — best for small teams on a tight budget
Vagaro shows a standard rate of $30.00 per month and a promotional $23.99, described as an exclusive rate for the first six months. Price is set by number of bookable calendars, from one ("Just Me") up to seven or more. There is a 30-day free trial, a free card reader with a Vagaro Merchant Services signup, and a stated cancel-anytime, no-cancellation-fee policy.
Trade-off: the trial excludes email marketing, text marketing and the branded app, so those are paid add-ons whose prices are not published — nor is the per-extra-calendar increment or the processing rate.
GlossGenius — best for a small spa that wants flat, published payment processing
Beauty and wellness tiers are Standard $28/mo ($24 annual), Gold $56/mo ($48) and Platinum $168/mo ($148); medspa tiers are Practice Essentials $168/mo ($148) and Practice Advanced $298/mo ($248). Processing is the standout: a flat 2.6%, with no Tap to Pay, card-on-file or manual-entry fees. Instant payouts add 1.8%.
Standard covers a booking site, unlimited client notifications, email and text marketing, inventory and retail, packages and memberships. Gold adds forms and waivers, Google Booking and Reviews, an automated waitlist, time tracking and room and resource management.
Trade-off: room-aware booking is a Gold feature, so a treatment-room spa cannot live on Standard.
Booksy — best for spas that want marketplace-driven new-client discovery
Booksy publishes $29.99 per month plus tax and $20 per additional staff member, describing all features as included with no hidden fees: unlimited bookings, marketing messages, reminders, gift cards, memberships. There is no commission on clients you bring yourself; with Boost on, Booksy takes 30% of a Boost client's first visit. Processing is published in full: 2.69% + $0.30 mobile or keyed, 2.49% + $0.10 with a Booksy reader, 2.49% + $0.20 Tap to Pay. Next-day payouts are free; 30-minute payouts cost 1.5%.
Trade-off: a ten-person spa pays for nine extra staff on top of the base, and Boost's first-visit commission is a real acquisition cost.
spamini — best for spas wanting core operations in one system without add-on stacking
spamini covers booking, staff scheduling, POS, customer records and CRM, inventory and reporting in one system, so the functions a one-to-five-location spa uses every day are not separately billed extras.
Pricing: 5$/mo — see spamini.com/pricing. No figure appears here because we have no verified one to publish, and estimating our own would be no better than estimating a competitor's. Its limitations are in their own section below.
Boulevard — best for higher-touch front-desk and client experience
Boulevard's Salon and Spa tiers are priced per location per month: Essentials $140 (up to five professionals, 100 texts, 500 email blasts), Premier $234 (unlimited staff, 250 texts, 1,000 blasts) and Prestige $328 (adds Forms, 2,500 texts, 10,000 blasts). Enterprise is bespoke, with no published price.
One caveat matters here. The displayed prices reflected a limited-time summer discount of 10% off annual billing, so list prices may be higher outside a promotion. Get the standard and renewal rates in writing. Processing rates are not published; Boulevard's FAQ describes Boulevard Offset, where clients cover 3% of card fees and the business pays 1%.
Trade-off: the highest published entry point here, charged per location.
Phorest — best for spas that want migration and training bundled in
Phorest is pricing on request: no published prices, and a demo rather than a free trial. Salon and spa tiers are Starter, Grow, Ultimate and Elite; med-spa tiers are Core, Elevate and Elite Aesthetics. The stated minimum is 3+ staff. All plans include unlimited devices, unlimited staff, and custom setup, data migration and training — the only vendor here whose pricing page we checked states that outright. Markets served, per its site: Ireland, the US, UK, Netherlands, Finland, Germany, Canada, Australia and the UAE.
Trade-off: with no published price and no trial you cannot compare Phorest on budget without a sales call, and the staff minimum rules out solo therapists.
Mindbody — best for spas that want consumer-app exposure
Mindbody publishes one figure: Starter, starting at $99 USD per month per location, covering business management, integrated payments, website widgets, a business website, a listing in the Mindbody consumer app, and basic reporting. Above that the prices stop. Accelerate is quote-only and adds advanced analytics, room and resource management, client Pick-a-Spot and promo codes. Ultimate is also unpriced, adding email and SMS campaigns, lead management and AI Concierge. The consumer-app listing is the real differentiator: a discovery channel, not only a booking screen.
Trade-off: room-aware booking sits on Accelerate, which has no published price, so a treatment-room spa quotes rather than compares.
Zenoti — best for multi-location and medical-aesthetics depth
Zenoti is pricing on request: its page publishes no figures and states that multi-location pricing is customised to your footprint and needs. It serves salons, spas, medspas, barbershops and fitness businesses of every size, and its site puts clinical services front and centre — injectables, laser, IV therapy, medical weight loss, dermatology. If you deliver treatments that need charting and protocol tracking, that coverage is the argument for it.
Trade-off: with no published price or contract minimum, a small single-site spa cannot judge affordability without a quote.
Also worth shortlisting: Fresha and Meevo
Fresha offers Independent (one bookable team member) and Team (multiple), plus Enterprise at custom rates for 20 or more, priced on bookable team members. There is no per-appointment booking fee, and the trial is 7 days, no credit card. A marketplace new-client fee exists as a one-time charge per new marketplace client, but the percentage is not published, so none is given here. Fresha's pricing page also localises by country, which is why no USD figure appears above.
Meevo, from Millennium Systems International, lists salon and spa tiers at Lite $129/mo (reg. $179), Essentials $229/mo (reg. $299) and Premier $329/mo (reg. $449), plus med spa tiers at $229 and $329. Every one of those figures is a limited-time promotional rate for new customers and requires an annual contract.
Where spamini is weaker
Three things spamini does not do as well as alternatives on this list.
Clinical depth is narrower. For medical-aesthetics charting and protocol tracking, Zenoti or a dedicated medspa product covers more ground.
There is no consumer marketplace. Booksy, Fresha and Mindbody put your business in front of people already searching their apps. spamini has no equivalent channel, so new-client discovery stays your job.
The integration ecosystem is smaller than the largest platforms carry. If your stack depends on a particular accounting, marketing or hardware integration, check it exists first.
What a spa actually needs: must-have versus nice-to-have
Score candidates against your must-have list before you look at price. A plan that costs less and fails one must-have is not the cheaper option.
Must-have for a one-to-five-location spa:
- Room- and resource-aware booking, so you cannot double-book a therapist or a room
- Online booking that reflects real availability
- POS covering services and retail in one till
- Client records with treatment notes
- Automated reminders, deposits and an enforceable no-show policy
- Memberships and packages, with balances that survive a migration
- Staff scheduling with commission handling
- Reporting you can export, not just view
- Full data-export rights, in writing
Nice-to-have or situational:
- Consumer marketplace listing — only if you need new-client volume
- Clinical charting, forms and waivers — essential for medspa work, situational otherwise
- Payroll, phone system, marketing automation, branded app, time tracking
A hypothetical example. For a six-therapist day spa with a retail shelf, every must-have applies, with room-aware booking and retail-capable POS as the hard filters. Clinical charting drops out.
For the operating rules behind these requirements, our guide to managing a spa business covers the service menu, staffing and KPIs.
What does spa management software cost beyond the subscription?
The advertised subscription is not what you pay. Seven layers decide the real figure, and at meaningful card volume the processing bill can exceed the subscription. All rates below are the vendors' own, published as of September 2026.
1. Subscription multipliers. Cost scales per location, per user, per staff member or per bookable calendar. Using Mangomint's published figures: its own example of $130 a month covers base plus one user, and a second location is a published $120, so two sites reach $250 before add-ons. Booksy adds $20 per extra staff member; Boulevard charges per location; Vagaro prices by bookable calendar without publishing the increment.
2. Payment processing. Three vendors publish rates: GlossGenius a flat 2.6% (instant payouts +1.8%), Booksy 2.49%–2.69% plus a per-transaction fee, Mangomint 2.45% + $0.15 in person and 2.90% + $0.30 virtual. Vagaro, Fresha, Zenoti, Phorest, Mindbody and Boulevard publish none — ask, and get the answer written into the contract.
An illustration using an assumed volume: a spa taking $40,000 a month in card payments would pay $1,040 at GlossGenius's published flat 2.6%. The $40,000 is hypothetical, chosen to make the arithmetic visible rather than to describe typical spa revenue. Half a percentage point at that volume is roughly $200 a month.
3. Add-ons. Mangomint publishes Phone $70 per line, Marketing from $30, and Payroll $50 plus $8 per worker. Vagaro's trial exclusions confirm that email marketing, text marketing and the branded app are paid add-ons, though the prices are not published. Where an add-on price is unpublished, treat the line as unknown rather than small.
4. Messaging allowances. Boulevard includes 100 texts and 500 email blasts on Essentials, rising to 2,500 and 10,000 on Prestige. Fresha allows 20 messages and 50 marketing emails a month, per team member on Team. Most vendors here publish no overage rates; Fresha does, but localises them. Ask what a text costs once the allowance runs out.
5. Hardware. Card reader, terminal, tablet, receipt printer, cash drawer, barcode scanner. The one verified hardware fact here is Vagaro's free card reader with a Merchant Services signup. Otherwise ask what is required and whether existing kit can be reused.
6. Training and staff time. Budget hours, not dollars. Someone has to learn the system, rebuild the service menu and retrain a front desk mid-trade.
7. Promotional versus list price. Boulevard's figures reflected a limited-time 10%-off-annual discount, Meevo's are promotional new-customer rates on an annual contract, and Vagaro's $23.99 covers six months against a $30.00 standard rate. Ask what you pay in month thirteen.
How do you switch spa software without losing client history?
Switching cleanly is an export problem, not a software problem. Copy your client, appointment, membership and gift-card data before cancelling anything, get a field-level list of what the new vendor will import in writing, and run an overlap period instead of flipping a switch.
Pull this before you cancel anything:
- Client list with full contact details
- Appointment history, not just upcoming bookings
- Client notes and treatment records
- Membership and package balances
- Gift-card and voucher balances, with expiry dates
- Product inventory with cost prices
- Staff records and commission rules
Importing contacts and importing history are different jobs, and vendors sometimes say "migration" for the first while you assume the second. A client list without visit history turns every regular into a stranger at the front desk. Ask who does the work: Phorest states setup, migration and training are included, and every other vendor should answer in writing.
Pick your quietest trading week and keep the old system readable through the overlap. Train the front desk before the therapists, because reception carries day one. In week one, check that bookings and reminders fire, deposits are taken correctly, balances match your export, and the till reconciles.
What are the red flags in a spa software contract?
Each is a question, not a dealbreaker. What matters is whether the vendor answers plainly.
- Annual commitment required for the advertised price — verified for Meevo's promotional rates. Ask the monthly price with no commitment.
- A promotional rate that reverts — ask for the renewal price in writing.
- Data-export charges or delays — can you export full client and appointment data at any time at no cost? A good answer is yes, standard format, immediately.
- No written commitment on what migrates — ask for a field-level list.
- Long notice periods, auto-renewal and early-termination fees — how many days' notice ends the contract? Vagaro states cancel anytime with no cancellation fees; use that as your benchmark.
- Processing rates missing from the contract — is the rate written in, and on what notice can it change?
- Seat definitions that inflate — bookable calendars, logins and staff members differ. Ask which you are billed for.
- Quote-only pricing with no price-increase cap — Zenoti and Phorest quote rather than publish. Ask what limits future increases.
- Minimum staff counts — Phorest states a 3+ staff minimum.
A script to paste into an email:
- Total monthly cost for [X] staff across [Y] locations, itemised?
- What is the price at renewal?
- Your card-present and card-not-present processing rates — are they in the contract?
- Which data fields will you migrate from [current system], and who does it?
- Can I export all my data at any time, in a standard format, at no charge?
- What notice period ends the agreement, and is there an early-termination fee?
Which spa management software should you choose?
Match your profile, then test each candidate against your must-have list.
| Your profile | Worth shortlisting |
|---|---|
| Solo or very small, budget-led | Vagaro, GlossGenius Standard, Fresha Independent (confirm local price) |
| Single-location day spa with retail and treatment rooms | Mangomint, GlossGenius Gold (room and resource management), spamini |
| Two to five locations | Mangomint (per-location price published), Boulevard, Zenoti (quote) |
| Medspa or clinical services | Zenoti, GlossGenius medspa tiers, Phorest med-spa tiers |
| Needs new-client discovery | Booksy, Fresha, Mindbody |
| Most worried about migration | Phorest (setup, migration and training included) |
| Wants core operations in one system without add-on stacking | spamini, Booksy (all features included) |
If two rows describe you, let the constraint that costs real money decide: room-aware booking beats a marketplace listing for a spa that is already busy.
Frequently asked questions
How much does spa management software cost per month in 2026? The cheapest published entry prices sat between $28 and $30 a month in September 2026: GlossGenius Standard $28, Booksy $29.99 plus tax, Vagaro $30.00. Higher tiers climb steeply — Boulevard Prestige is $328 per location. Zenoti and Phorest quote on request.
Is there a genuinely free spa management software? No free-forever tier appeared on any pricing page we checked in September 2026. Free trials do exist: Vagaro offers 30 days, Fresha 7 days with no credit card, and Phorest runs demos instead. Treat any "free" claim carefully — processing fees apply whatever the subscription costs.
Can I move my client history to a new system? Usually yes for contacts, less reliably for appointment history, treatment notes and package balances. Get a field-level list in writing before signing, and export everything before cancelling. Phorest states migration is included; ask every other vendor what it imports.
What hidden costs come with spa software beyond the subscription? Payment processing is the big one, from 2.45% to 2.90% plus per-transaction fees among vendors that publish rates. Then per-user, per-staff and per-location multipliers, paid add-ons, messaging overages that are mostly unpublished, hardware, and the staff hours training absorbs.
Do I need medspa-specific software? Only if you deliver clinical services requiring charting and protocol tracking. Zenoti's site covers injectables, laser, IV therapy and dermatology, and GlossGenius and Phorest publish medspa tiers. A non-clinical day spa offering massage and facials generally does not.
Does spa software handle treatment rooms as well as staff? Not always on the entry tier, which catches spa buyers out. GlossGenius puts room and resource management on Gold; Mindbody puts it on Accelerate, which is quote-only. If bookings depend on room availability as much as therapist availability, confirm it on the exact tier you plan to buy.
Which of these work outside the US? Phorest lists Ireland, the US, UK, Netherlands, Finland, Germany, Canada, Australia and the UAE. Fresha localises its pricing page by country, so confirm your local rate rather than assuming a USD figure. Processing availability varies by country too.
Where to go from here
The right answer depends on your profile, not on anyone's shortlist. If "core spa operations in one system without add-ons stacking up" describes you, spamini is worth a look: pricing is at spamini.com/pricing (5$/mo), and you can start a trial there. If your priority is clinical charting, marketplace discovery or bundled migration, another product here will serve you better — pick that one.
Internal-link suggestions
Contextual only, drawn from spamini.com paths supplied in the brief. No URL is invented; anything unconfirmed is flagged.
| Page section | Anchor text | Target path | Reason | Status | Priority |
|---|---|---|---|---|---|
| End of "must-have versus nice-to-have" (already placed inline) | guide to managing a spa business | /blog/how-to-manage-a-spa-business |
Sends spa-operations intent to the sibling guide instead of duplicating it here; builds cluster → hub | Assumed live | Critical |
| spamini product profile | see spamini.com/pricing | /pricing |
The article carries no spamini price, so the pricing page is the only honest destination | Confirm live | High |
| "Where to go from here" CTA | start a trial | /free-trial or the existing trial/demo path |
Single soft conversion exit at the end of the page | Confirm the exact path — create only if none exists | High |
Notes for the publishing team:
- Link the CTA instance of the pricing anchor and leave the in-profile mention as plain text, so no anchor appears twice as a live link.
- No internal link belongs inside the opening paragraphs, the at-a-glance answer block or the comparison table; those passages answer the primary query and should stay uninterrupted.
- No further internal links recommended. Additional targets (a spa POS or spa booking feature page, for example) should be added only once those pages verifiably exist.
Verification note
Every vendor figure in this article was taken from that vendor's own official pricing page and checked in September 2026. Pricing, tiers and processing rates change without notice. Confirm current terms directly with the vendor before making a decision, and note that several vendors localise pricing by country.
Sources checked (September 2026), one official page per vendor, applied consistently so no vendor is favoured: mangomint.com/pricing · vagaro.com/pro/pricing · glossgenius.com/pricing · biz.booksy.com/pricing · joinblvd.com/pricing · phorest.com/pricing · mindbodyonline.com/business/pricing · zenoti.com/pricing · fresha.com/pricing · meevo.com/pricing. If outbound links are published, link each vendor name in the comparison table to its own pricing page above — all nine, or none.